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Solution Example collection 02

Workbook and Spreadsheet Rebuilds

Eight regional teams send monthly sales files to one reporting analyst. The workbook combines their invoice lines, maps product costs, keeps approved finance adjustments visible and records whether the sales director can issue the margin pack.

The retained XLSX contains 15 embedded Power Query items, 150,000 invoice lines, a failed refresh example, eight release checks and one traceable Scotland invoice line.

Monthly regional sales and margin workbookSales, returns and cost tables enter separate Power Query layers. Approved adjustments join after validation, before the monthly margin report and handover record.MONTHLY OPERATING WORKBOOKRegional exportsEight monthly filesCredit notesOriginal invoice lineProduct costsEffective datePower QueryFiles + mappingsStage + exceptionsMonthly resultApproved adjustmentsStable key + ownerMargin reportRegionNet salesMarginIssue decision, refresh log and handover
The monthly workbook keeps regional invoice lines, query logic, finance adjustments and the issued result in separate layers.

Evidence standard

The reported total must lead back to the monthly files.

A polished worksheet does not explain how figures arrived or whether the next refresh will work. The project keeps the workbook, Power Query definitions, regional files, failed invoice lines and handover instructions together.

  1. 01

    Native workbook

    The XLSX package is present and inspected, not replaced by a web mock-up.

  2. 02

    Power Query

    Named M definitions show how data is connected, shaped, checked and loaded.

  3. 03

    Query dependencies

    Regional files, mappings, staging, validation and monthly result queries remain visible.

  4. 04

    Monthly files and registers

    The regional files, customer mappings, product costs and finance approvals remain available for inspection.

  5. 05

    Invoice line checks

    Failed invoice lines and control totals are retained beside the accepted monthly result.

  6. 06

    Refresh and handover

    The next user can see what to replace, what to check and what decision to record.

The monthly workbook pattern

Regional invoice lines become a checked sales and margin pack.

The workbook separates eight regional files, product costs and approved adjustments. Failed invoice lines stay outside the monthly result with a reason and a named team to correct them.

The monthly routine

Understand the monthly work before inspecting the query.

The project begins with a reporting analyst preparing a report and a specific release decision. The image below comes from the current native workbook and its verified regional files.

Broader operating workbook

Monthly Sales and Margin Workbook Rebuild

Eight regional teams send monthly sales exports. One reporting analyst currently copies tabs, repairs changed columns and mixes finance adjustments into the same workbook used for the margin review.

Decision
Are all eight files complete, are adjustments approved and is the regional sales and margin pack ready for review?
Current maturity
Native Excel workbook, 15 embedded Power Query items, eight passing release checks and retained desktop open and refresh review verified.
Inspect Monthly Sales and Margin Workbook Rebuild
Native workbook evidence showing the fifteen Power Query items, their dependencies and selected M steps
The retained XLSX shows the folder query, staged invoice lines, customer and product mappings, failed rows and selected M code. Open full evidence

The operating detail

This is a reporting routine, not a formatted worksheet.

The sales workbook answers whether all regional files arrived, every invoice line was checked, finance adjustments were approved and the monthly margin pack is ready to issue.

Monthly sales and margin

Monthly Sales and Margin Workbook Rebuild

Business routine
Eight regional teams send monthly sales exports. One reporting analyst currently copies tabs, repairs changed columns and mixes finance adjustments into the same workbook used for the margin review.
Decision
Are all eight files complete, are adjustments approved and is the regional sales and margin pack ready for review?
Verified data
150,000 generated sales lines across 24 months, verified
Record trace
One invoice line can be followed from its regional file through product cost, an approved adjustment and the margin output.
Platform
Excel and Power Query
Maturity
Native Excel workbook, 15 embedded Power Query items, eight passing release checks and retained desktop open and refresh review verified.

Continue from the evidence

Start with the reporting routine or the repeated file handling. Excel remains a sensible operating tool when the scale, users and controls fit the job.

Capability

Excel and Power QueryDesign workbooks with clear inputs, reusable transformations, visible controls and maintainable handover.

Start with the workbook people already use

Separate the work before automating it.

Bring the current workbook, a sample of its monthly files and the steps people repeat each period. The first review does not require confidential or protected data.

Discuss a workbook review